Past clients send referrals to the agent they remember.
Be that agent. From The Mailroom sends postcards, cards, newsletters, and more to your sphere on schedule, and it takes about ten minutes a week.
It tells you who to mail, when to mail them, and keeps your touchpoints on track.
Every contact you have gets a plan. You spend a few minutes approving it, and every piece goes out looking and sounding like you.
Bring in everyone: past clients, current clients, your sphere, open-house sign-ins, and potential clients you're working toward. Sort them by tier and tags, and each person gets the right piece at the right frequency.
Our touchpoint algorithm tracks every contact's tier, tags, and the last time you reached out, and flags each person the week they're due. Birthdays, anniversaries, home anniversaries, and custom dates land in your queue ahead of time.
Set touchpoint goals for the month, quarter, or year. Notifications and reminders tell you what's due, what's coming up, and whether you're ahead or behind, so client care doesn't slip during a busy week.
Pick from new templates our design team releases every month, adjust them in our editor, or upload designs you already have. Your photo, logo, brokerage, colors, and contact details go on every mailer. Save the messages you like and reuse them.
You write a short sample during setup, and we turn it into a font. Every card is printed in your handwriting, so it reads like a personal note instead of a mass mailing.
We negotiate print and postage rates at volume and pass the savings to you. You pay one simple subscription, monthly or yearly, then a low per-piece price that covers printing, postage, and mailing.
Set it up in 20 minutes. Then it runs.
Upload a CSV from your CRM or add clients one at a time.
Rank your sphere so your best relationships get the most attention.
Group people any way you like: past buyers, investors, neighbors, your kid's soccer team.
Significant dates like birthdays, anniversaries, and home anniversaries, plus notes about each client.
Pick your designs, set touchpoint goals, and add your handwriting and branding.
Your dashboard shows who to mail and when. Write your own message or draft one from your notes, then approve. Do it daily, weekly, or monthly. On the yearly plan, you can work ahead as far as you like.
Check out once. Your cards are printed, stamped, and sent by USPS, and we let you know when they're printed and mailed, on or before the expected delivery date.
Campaigns, events, and farming. Same ten minutes.
One send to your whole list, or exactly the right part of it.
Holiday cards, market updates, just-sold postcards. Pick recipients by tier or tag, choose a design, write the message, and schedule it. We print and mail it.
Fill the room at your next client event.
Send invitations by mail, email a link, or copy text to send from your phone. Every RSVP lands in one place, and reminders go out before the day.
Mail the neighborhood, not just your list.
Draw a geofence around an address or zip code and we give you every address inside it. Mail it like any campaign, with a QR code on each piece.
Agents are already mailing. Clients are calling back.
Our early subscribers have been using From The Mailroom ahead of the nationwide launch. Here's what staying in touch has looked like for them.
One simple subscription. Low negotiated rates on every piece.
Every plan includes printing, postage, and mailing in the per-piece price, plus our full template library. Upload your own designs at no extra cost.
One subscription for the full client-care program, then a low per-piece price for what you send.
Negotiated pricing based on your number of seats and what you want to manage as the team leader.
Custom per-seat pricing built around your active agents, office campaigns, branding, and support.
Know who to mail, and when.
Every birthday, anniversary, home anniversary, and custom date lands in your queue before it's due. Work through it daily, weekly, or monthly, or finish the whole year in one sitting.
Organized the way you work.
Group clients by tier, by tags, or both, so every piece fits the person getting it. Your top tier gets a handwritten card on their home anniversary. Your past-buyer tag gets the spring market update.
Write it yourself, or draft it from your notes.
Write your own message, or have us draft one from the notes you keep on each client. Use the draft when it helps and skip it when it doesn't. Insert a first name, address, or occasion with one click, and approve everything before it prints.
Use our templates, or upload your own.
Our in-house graphic design team releases new customizable templates every month for every type of mailer. Want your own look? Create your own templates in our custom editor, or upload designs you already have, and use them on any piece.
Every piece can start a conversation.
Add a QR code to any piece of mail you send, from a single birthday card to a campaign, event invite, or farming mailer. Send people to your website, a lead form, an RSVP page, or anywhere you choose, and see how many scanned.
One send. Your whole list, or exactly the right part of it.
Holiday cards to your entire sphere, a market update to past buyers, just-sold postcards to a neighborhood, or thank-yous after an event. Pick recipients by tier or tag, choose a design, write the message, and schedule it.
Fill the room at your next client event.
Client appreciation parties, open houses, pie pickups, and seminars. Send the invitation three ways, keep every RSVP in one place, and send reminders before the day.
Mail the neighborhood, not just your list.
Draw a geofence on the map around an address or zip code, and we'll give you every address inside it. Then mail it like any other campaign, with a QR code on each piece.
Paper people keep on the fridge.
The designs shown here are examples of what we print, not our template library. Our actual templates are available only to subscribers inside the app.
From client list to mailbox.
Set up your client list once. After that, From The Mailroom builds your queue and handles the printing, postage, and delivery.
Import your clients
Upload a CSV from your CRM or add clients one at a time: past clients, current clients, your sphere, and potential clients. Add birthdays, anniversaries, home anniversaries, and custom dates, then add notes about each person, like their kids' names, their dog, or the kitchen they just redid. Organize everyone by tier, tags, or both.
Never miss a touchpoint.
Your to-do list builds itself. We look at the tiers and tags you assign, each client's significant dates, your touchpoint goals, and the last time you reached out. Then we work backward from the delivery date, so every piece goes to print in time to arrive when it should. Your dashboard shows what's due, when it prints, and when it lands, and notifications and reminders keep you on pace. We also spread your list out over time, so you never pay to mail everyone at once. Miss someone? Move them to next week or skip that touchpoint.
Finish your to-dos in minutes
Open a to-do and most of the work is done. Choose the mailer, keep the suggested design, pick another, or use one of your own templates, and write your message, draft one from your client notes, or apply a message template you've saved. Every piece is printed in your handwriting, with your photo, name, logo, and contact details. Approve one at a time or a whole week at once.
Use our templates, or upload your own.
Pick from new designs our in-house team releases every month, or open our custom editor and build your own templates from scratch. Add your photo, logo, brand colors, and copy, save it, and use it on any postcard, card, newsletter, or flyer. Already have designs? Upload them. Our template library is available to subscribers inside the app; the designs on this site are examples only.
Check out. Your job is done.
Add your approved pieces to your cart and check out once. That's the end of your part for the week. No printing, no stamps, no trips to the post office. We take it from here.
We print and mail
Our print partners produce every piece, and it ships through USPS. We let you know when it has been printed and when it has been mailed, on or before the expected delivery date.
Submit your order. We take it from here.
You never print, stamp, or mail a thing. Every per-piece price includes printing, postage, and mailing, and we keep you updated until it's delivered.
They work just like every other touchpoint.
Set it up, give us the details, and check out. We take it from there: printing, postage, mailing, and the updates along the way.
Holiday cards, market updates, just-sold postcards.
Appreciation parties, open houses, seminars.
One client-care program for your whole office.
Give every agent the full From The Mailroom client-care program, with your brand on every piece. You get one portal to invite agents, set office goals, and see who is keeping up with their sphere.
Tasks completed, pieces mailed, last active, and goal status in one view.
Your logo and brand color on the back of every agent's mailer.
Office-wide targets with reminders that keep agents on pace.
A dedicated success manager, one click away in your portal.
Know who is staying in touch.
Your dashboard shows each agent's activity for the month and flags anyone who is behind on cadence or inactive, so you can step in early.
Set the standard for your office.
Create goals for the whole brokerage or a group of agents. Pick a metric, set the target and cadence, and send a note explaining why it matters.
Every piece carries your name.
Your logo, brand color, and tagline appear on each agent's brokerage badge. Push templates to every agent's library with your branding locked, so the office always looks consistent.
1428 Alder Street
Portland, OR 97214
Roll it out in an afternoon.
Send a join link to one agent or the whole team. Each agent sets up their own account under your brokerage and runs their own 20-minute onboarding.
Help an agent without taking over.
When an agent asks for help and grants permission, step into their account to approve tasks or fix a setting. A banner shows you're acting on their behalf, and every action is logged and visible to the agent.
Submit your order. We take it from here.
You never print, stamp, or mail a thing. Every per-piece price includes printing, postage, and mailing, and we keep you updated until it's delivered.
Priced for your office, not off a rate card.
Brokerage plans use a negotiated per-seat price. We build it around how many active agents you have and how your office wants to use From The Mailroom. Agents pay for printing and postage at checkout, at our negotiated per-piece rates.
Live across your office in a week.
Add your office details, number of agents, and primary market. You're the account owner.
Upload your logo, set your brand color and tagline, and push the templates you want agents to use.
Send join links by email or CSV. Each agent completes their own 20-minute onboarding.
Create office goals and check the dashboard to see who is on pace.
“The biggest win for us is consistency. Our agents can stay in front of their clients without feeling like they’ve taken on another marketing job.”
Brokerage questions
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Everything about setup, pricing, and how we print and mail every piece for you.
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Let's talk.
Questions about pricing, teams, brokerages, or how it all works? Send us a note and a real person will get back to you.
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Privacy Policy
This policy explains what information From The Mailroom collects, how we use it, who we share it with, and the choices you have. It applies to our website, web app, mobile apps, and the mail we send on your behalf.
01Who we are
From The Mailroom ("From The Mailroom," "we," "us") provides a client-care and direct mail platform for real estate agents, teams, and brokerages. When you upload your client list, you control that data and we process it on your behalf to address, personalize, and mail your pieces.
02Information we collect
We collect the following categories of information:
- Account information Your name, email, phone number, brokerage, license number, role, photo, logo, and login credentials.
- Client data you upload Names, mailing addresses, emails, phone numbers, significant dates, tiers, tags, and notes about the people on your list.
- Handwriting samples The sample you provide so we can create a handwriting font for your mail.
- Content you create Messages, templates, designs, campaigns, events, and files you upload or build in our editor.
- Payment information Billing details are collected and stored by our payment processor. We do not store full card numbers.
- Event and QR data RSVP responses, guest details, and QR code scan counts, time, and approximate location.
- Usage and device data Pages viewed, features used, IP address, browser, device type, and log data.
- Cookies Small files used to keep you signed in, remember preferences, and understand how the site is used.
03How we use information
- To provide the service: build your to-do list, print, address, stamp, and mail your pieces, and send order updates.
- To create and apply your handwriting font to your mail.
- To process subscription and per-piece payments.
- To send service messages, reminders, and notifications you have turned on.
- To provide support and respond to your requests.
- To secure our systems, prevent fraud, and enforce our Terms.
- To improve and develop features, using aggregated or de-identified data where possible.
- To send marketing emails about From The Mailroom, which you can opt out of at any time.
04Your client data
Your client list belongs to you. We use it only to provide the service to you, such as addressing and personalizing your mail and sending event invitations and reminders you set up. We do not sell your client data, rent it, or use it to market to your clients. You are responsible for having the right to share your clients' information with us and for honoring any requests from your clients to stop receiving mail.
05How we share information
We share information only as needed to run the service:
- Print partners Receive the mailing address, message, and design needed to produce each piece.
- USPS Receives mailing addresses to deliver your mail.
- Service providers Hosting, payment processing, email and SMS delivery, analytics, and customer support tools, under contracts that limit their use of the data.
- Your brokerage or team If your account is part of a brokerage or team, account owners can see activity such as tasks completed, pieces mailed, goal progress, and last active. They do not see your clients' personal details unless you share access.
- Legal and safety When required by law, or to protect the rights, safety, or property of our users, the public, or From The Mailroom.
- Business transfers In connection with a merger, acquisition, or sale of assets, subject to this policy.
We do not sell or share personal information for cross-context behavioral advertising.
06Cookies and analytics
We use essential cookies to operate the site and optional analytics cookies to understand usage. You can control cookies through your browser settings. Disabling some cookies may affect how the site works.
07Email and text messages
We send account and order emails as part of the service. Marketing emails include an unsubscribe link. If you opt in to text message notifications, message and data rates may apply, and you can reply STOP to opt out at any time. When you copy an event link to text guests yourself, those messages are sent from your own phone.
08Data retention
We keep account and client data while your account is active. If you close your account, we delete or de-identify your data within 90 days, except where we must keep records for legal, tax, or accounting purposes. Your client list belongs to you. A team or brokerage can't view it unless you give permission, and it is never transferred to or kept by them. When a team or brokerage discontinues your seat, the data on that seat is removed.
09Security
We use encryption in transit, access controls, and monitoring to protect your information. No system is completely secure, so we encourage you to use a strong password and keep your login private. We will notify you of a data breach as required by law.
10Your rights and choices
Depending on where you live, you may have the right to:
- Access the personal information we hold about you.
- Correct inaccurate information.
- Delete your information.
- Download a copy of your data, including your client list.
- Opt out of marketing communications.
- Not be discriminated against for exercising these rights.
California residents have additional rights under the CCPA and CPRA. To make a request, email hello@fromthemailroom.com. We will verify your identity before responding. Requests from your clients about data you uploaded will be referred to you.
11Children
From The Mailroom is for real estate professionals and is not directed to children under 18. We do not knowingly collect information from children.
12Changes to this policy
We may update this policy from time to time. If we make material changes, we will notify you by email or in the app before they take effect. The date at the top shows when it was last updated.
13Contact us
Questions or requests about privacy can be sent to hello@fromthemailroom.com.
Terms of Service
These Terms govern your use of From The Mailroom. By creating an account or using the service, you agree to them. If you use From The Mailroom on behalf of a team or brokerage, you agree on its behalf.
01The service
From The Mailroom is a client-care and direct mail platform. It helps you organize your clients, tells you who to mail and when, and prints, addresses, stamps, and mails the pieces you approve. Features include templates, a custom template editor, handwriting fonts, campaigns, events, QR codes, a mobile app, and, when available, farming.
02Eligibility and accounts
You must be at least 18 and a real estate professional or someone working on behalf of one. You are responsible for the accuracy of your account information, for keeping your login secure, and for all activity under your account.
03Subscriptions and billing
- Agent seats Billed at $49 per month, or $490 per year paid up front. Plans are billed in advance and renew automatically at the end of each term until canceled.
- Working ahead Monthly plans may schedule mail up to one month in advance. Scheduling mail more than one month in advance requires the yearly plan.
- Per-piece charges Each piece you mail is charged at checkout at the per-piece price shown, which includes printing, postage, and mailing.
- Teams and brokerages Pricing is negotiated and set out in a separate order form or agreement, which controls if it conflicts with these Terms.
- Price changes We will give you at least 30 days' notice before changing subscription prices.
- Taxes Prices do not include applicable taxes, which will be added where required.
- Cancellation You can cancel anytime. Your seat stays active through the end of the current billing period. Subscription fees are not refunded for partial months.
04Orders, printing, and mailing
When you check out, you authorize us to print and mail your order, and we take it from there. Once an order is sent to print, it generally cannot be canceled or changed. We mail through USPS and provide an expected delivery date, but delivery times are controlled by USPS and are not guaranteed. We are not responsible for delays, loss, or damage caused by USPS or by incorrect addresses you provide.
05Reprints and refunds
If a piece is misprinted or damaged due to our error or our print partner's error, contact us within 30 days of the mail date and we will reprint it or credit your account. We do not offer refunds for pieces mailed with errors in content, names, or addresses that you approved.
06Your content and client data
You own your content, including your client list, messages, photos, logos, and templates you create or upload. You give us a limited license to host, copy, format, print, and mail that content solely to provide the service. You confirm that you have the rights to everything you upload, including the right to use any photos, logos, and brokerage branding.
07Your responsibilities
You are responsible for the content of your mail and for following the laws that apply to your marketing, including:
- Real estate advertising rules, including any license number and brokerage disclosure requirements in your state.
- Fair housing laws. Mail may not discriminate or express a preference based on a protected class.
- Honoring requests from recipients to stop receiving mail from you.
- Obtaining any consent required before texting or emailing contacts.
- Reviewing and approving every piece before checkout.
08Acceptable use
You may not use From The Mailroom to send unlawful, misleading, defamatory, harassing, or infringing content; to mail people without a lawful basis; to send anything the USPS prohibits; to interfere with or reverse engineer the service; or to share your account with others outside your seat.
09Handwriting fonts
Your handwriting font is created for your account and is used only on mail you send through From The Mailroom. We will not use it for anyone else. If you close your account, we delete your handwriting font.
10Templates and editor
Templates provided by From The Mailroom are licensed to you for use on mail sent through the service and may not be exported or resold. Templates you create in our custom editor or upload are yours.
11Teams and brokerages
Account owners can invite members, push templates, set goals, and see member activity. With a member's request, an account owner may access that member's account to help them, and those actions are logged and visible to the member. Each member's client list belongs to that member. Account owners can't view, keep, or reassign a member's clients without the member's permission. When an account owner discontinues a seat, that seat and its data are removed.
12Our intellectual property
The service, software, design, and From The Mailroom name and marks are owned by us and protected by law. These Terms do not give you any rights to them beyond using the service.
13Suspension and termination
We may suspend or end your access if you violate these Terms, fail to pay, or use the service in a way that could harm others or us. You can close your account at any time. Sections that by their nature should survive termination will survive.
14Disclaimers
The service is provided "as is" and "as available." We do not guarantee any particular business result, including referrals, leads, or closed deals, and estimates shown on our site are for illustration only.
15Limitation of liability
To the extent permitted by law, From The Mailroom will not be liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits or business. Our total liability for any claim is limited to the amount you paid us in the 12 months before the claim.
16Indemnification
You agree to defend and indemnify From The Mailroom against claims arising from your content, your mail, your client data, or your violation of these Terms or the law.
17Governing law and disputes
These Terms are governed by the laws of the State of [State], without regard to conflict of law rules. Disputes will be resolved in the state or federal courts located in [County, State], unless the law requires otherwise.
18Changes to these Terms
We may update these Terms. If changes are material, we will notify you by email or in the app at least 30 days before they take effect. Continuing to use the service after that means you accept the updated Terms.
19Contact us
Questions about these Terms can be sent to hello@fromthemailroom.com.
$49 a month. Mail for less.
One agent seat gets the full client-care program, at $49 a month or $490 a year. Then you pay a low, negotiated per-piece price for what you mail. Printing and postage are included, and we mail it for you.
Per-piece pricing
Every price includes printing, postage, and mailing. No stamps to buy, nothing to drop off.
Submit your order. We take it from here.
You never print, stamp, or mail a thing. Every per-piece price includes printing, postage, and mailing, and we keep you updated until it's delivered.
Upload 300 clients. Don't pay for 300 cards at once.
When you import your list, we spread your touchpoints out across the weeks and months ahead. You pay for a manageable number of pieces each week, so your mailing costs stay steady instead of spiking.
Nothing is sent until you approve it, so a busy week never costs you a surprise. For anyone you didn't get to, you decide what happens next.